Office Assistant
Office Assistant
Opportunity
We’re looking for an organized and energetic Office Assistant to join our team. In this role you will be responsible for general office duties, reviewing intake and adoption applications, and consistently communicating with the public through email, over the phone, or in person. The ideal candidate will be detail-oriented, highly organized and possess a deep sense of compassion, sensitivity, and patience.
About Dog Tales Rescue & Sanctuary
Dog Tales is a world-renowned dog rescue and horse sanctuary set on an incredible 50 acres of green fields, rolling hills, and wooded areas in King City, Ontario. Our picturesque location - complete with kilometers of walking trails, therapy pools, and a grooming spa - is the perfect setting for abused and neglected animals to heal and be rehabilitated while they wait for forever homes. Along with medical care, our team provides all of the love, attention, and training that our rescue animals need to recover from their difficult pasts, so that they can move on to permanent, loving homes, which most do. For the rest, Dog Tales is home for as long as they need it to be.
If you would like to be part of an energetic and compassionate team, where you can make an impact and difference in the lives of countless animals, join us!
The Role
As an Office Assistant, you will work closely with the public. Your responsibilities will include:
Office administration duties including scheduling appointments, answering emails and phone calls
Review and communicate with the team regarding intake and adoption applications
Ensure our website and select social media groups are kept accurate and up to date
Prepare the office and kennel for our Sunday Open House, as well as greet guests and answer any questions regarding our adoption process
Continuously communicate with potential adoptive families and alumni to ensure information is up to date and accurate
Greet and assist new volunteers and donors
Work with clients to complete paperwork for adoption and surrender appointments
Assist with onboarding of new team members
Ensure office and adoption supplies are stocked and communicate with the appropriate departments if supplies are needed
Consistently liaise with other departments for different tasks as needed
What You Bring
We understand the “ideal candidate” doesn’t exist, so if you don’t meet every single requirement, we still encourage you to apply. We prioritize growth potential and passion!
2+ years of experience in an administration/reception role.
Strong customer service skills with the ability to handle difficult situations in a tactful manner.
Strong organizational skills with the ability to work independently.
Ability to work efficiently under tight deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Strong computer literacy. Experience with Google Workspace is preferred.
What We Offer
We believe in supporting our team with great perks that make work enjoyable and life easier:
Competitive Salary and Benefits: We offer a competitive salary along with a solid benefits package, including health, vision, and dental coverage to keep you covered.
Extended Healthcare: In addition to regular health benefits, we provide extra support for your well-being, including mental health resources.
Free Staff Meals: Enjoy free daily meals while at work, making your day a little more convenient and enjoyable.
Paid Vacation and Sick Days: Take time to relax or recover with paid vacation and sick days, because work-life balance is important.
Employee Appreciation Events: We host regular events to celebrate our team and build a positive, fun work environment.
GRSP: Contribute to a Group Registered Savings Plan to secure your future.
Compensation: $42,000 per annum
Schedule This is a full-time position with a schedule of 9 AM – 6 PM, five days a week, including weekends.
Please note, this position is onsite. Additionally, reliable access to a car is necessary as there is no public transit near our facility.
We thank all applicants in advance, and only those selected for an interview will be contacted.